UCAIR Reporting and Non-Compliance Process

The University’s success this academic year depends on everyone demonstrating a shared commitment to public health. All members of the University community, whether they will be on campus or not, are required to complete the online attestation form for the Winter Quarter, which acknowledges they have completed the University’s COVID-19 Safety Training and will comply with the University’s COVID-19 health requirements.

While we do not want to be punitive, it is essential to promote an understanding of and respect for the public health commitments reflected in the attestation. The University cannot tolerate behaviors by members of the University community that place others at risk. Members of the campus community have received information reinforcing the importance of upholding public health requirements and potential consequences for violations.

 

What To Do If You See Others Not Complying With Our Health and Safety Requirements

The University’s experience so far indicates that there is widespread determination across the UChicago community to uphold COVID-19 health and safety requirements. If you see someone in a UChicago building without a face covering or violating the health and safety requirements in another way, we encourage you to take the following steps:

  • Politely urge them to adhere to the University’s COVID-19 health requirements, noting the specific requirement they are not adhering to. The following guidance for instructors, students and staff offers suggestions for how to respond to an individual not complying with health and safety requirements:
  • If the person continues to violate the requirements or becomes confrontational, please do not pursue the issue further in person. Instead, please remove yourself from the situation (particularly if you feel unsafe).
  • Depending on the urgency of the situation, you can report the situation:
    1. Immediately to your supervisor, dean of students, or academic leader;
    2. Via UCAIR, the University’s incident reporting system for COVID-19 safety matters. When reporting through UCAIR, please provide as much detail as possible in your report, which will be reviewed for follow-up (typically within 24 hours) by the appropriate campus administrator. As a reminder, UCAIR reports can be submitted anonymously if preferred.

Non-Compliance Among Students

In addition to the University Policies and Regulations: Student Manual, which describes the University’s Disciplinary Systems for misconduct, the University will make use of interim measures outlined below that will allow us to move quickly to address matters of student noncompliance in an effort to reduce spread of COVID-19. These measures apply to those living on and off campus. In each case, the outcome will depend on the specific facts and circumstances.

  • On-campus housing situations are investigated and adjudicated by Housing and Residence life staff (Resident Heads and professional staff).
    • Range of outcomes: written warning, probation, removal from residence hall, referral to the College for area discipline, which may include warning, probation, suspension, ban from campus for one or more quarters, expulsion
  • Dining hall situations are investigated and addressed by UChicago Dining leadership in coordination with Housing and Residence Life.
    • Range of outcomes (in coordination with HRL)written warning, loss of access to dining commons, removal from residence hall, referral to the College for area discipline, which may include warning, probation, suspension, ban from campus for one or more quarters, expulsion
  • For non-housing situations and off-campus student violations, Campus and Student Life (CSL) completes the initial report/intake/investigation and engages the appropriate area dean(s) of students.
    • Range of outcomes:
      • Educational conversation/warning
      • Administrative process—emergency interim leave from campus issued by area dean of students or dean of students in the University (student stays enrolled in classes) or an involuntary leave of absence (student withdrawn from classes)
      • Serious or repeat cases will be referred to area discipline which may result in warning, probation, ban from campus, involuntary leave, suspension for one or more quarters, expulsion
  • Statute 21 – Disruptive Conduct: The most serious cases of non-compliance may implicate and trigger the disciplinary processes under University Statute 21.  Statute 21 prohibits conduct by members of our community that substantially obstructs, impairs, or interferes with teaching, study, research, and administration of the University, or the rights and privileges of other members of the community.

Non-Compliance Among Academics and Staff

Academic and operational units will be responsible for monitoring and enforcing compliance with the University’s health and safety requirements and addressing any instances of non-compliance among faculty, other academic appointees, postdoctoral researchers, and staff. The University has updated its Business Conduct policy (policy 104) for staff employees and annual appointment letters for academics to indicate that members of the campus community are expected to comply with the University’s health and safety requirements.